So, are there any disadvantages of distributing your content this way? Yes. Lots! This method is only really of any use if you’re distributing a static document created using PowerPoint. Many presentations include slide transitions, build animations and multimedia content (click the links to find out how!). All of this is lost during the conversion to PDF. However, if you’re just converting a report for example, then this method could work for you.
How to password protect PowerPoint files
You can add two types of passwords to protect phone numbers romania PowerPoint files; one prevents reading and the other prevents modifying or writing to the file. For the majority of cases, you’ll probably want to use the second one.
Simply hit Shift+Ctrl+S on your Windows keyboard or click File then Save As and then Browse and you’ll see a File Explorer window open on Windows or Finder for macOS. From here, click the Tools dropdown where you’ll find the militarily named General Options.
In the window that opens, enter your Password to modify:
When you click OK you’ll be prompted to re-enter it. And this next bit is really important. Make a note of your password. If you forget it, there’s no way to get back into your file to edit it. Period. Now when a recipient of your PowerPoint file opens it, the first thing they will see is this message:
Screenshot of a pop up with the title: Password. The user is prompted to enter a password to modify, open or read-only the PowerPoint file. There are 3 buttons: OK, Cancel, Read Only.
This is a terrible bit of user interface design because it looks like you need a password to access the PowerPoint file, when in reality, you can click the Read Only button. This is the only real disadvantage of this method of password protecting PowerPoint files because you now need to educate your users. Once the file is opened, all the features are available apart from the ability to edit or copy the content or save it as a new file without a password.