What are the laws for using a virtual office in Brazil ?

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Understanding virtual office legislation is important to act within the law and protect your company.
Otavio Hoffmann | 03/16/2022

What are the laws for using a virtual office in Brazil?
Despite being a relatively new service on the market, understanding virtual office legislation is important to act in accordance with the law. The modality works as a bridge between the physical and digital worlds, increasing business opportunities for companies of all profiles, markets and sizes.

Are you thinking about taking advantage of these virtual office benefits ? Keep reading to find out how!

It has been proven that remote work improves people's quality of life, reduces costs and improves company productivity. There are many activities that can be licensed in a virtual office and all of them can enjoy the same benefit: overcoming physical barriers and improving long-term results.

A virtual office is a service that allows you to have a business address for specific purposes. By hiring a virtual office, small businesses and entrepreneurs can have professional telephone service, receive correspondence and have a prestigious location while paying less than traditional prices. If keeping a business running is expensive, this can reduce prices considerably .

Due to the flexibility it offers, virtual offices are also used by large companies to carry out activities in cities where they are not located. Furthermore, opening a business involves bureaucratic steps that are simplified by contracting the service and sharing responsibilities with the administrator.

The delivery phase of documents such as city hall licenses for operations, contracts with clients and hiring of employees, among others, can be streamlined with the use of a digital address. Technology is an ally for professionals who want to undertake with peace of mind!

Virtual office legislation: 3 topics to understand the current context
In 2005, the IBGE recognized the virtual office service with the inclusion of the CNAE, which allows operation through the Simples Federal.
In 2014, the terms “coworking” and “shared offices” were included in the same code.
In 2017, the bill that regulates the operation of virtual offices , business centers, coworking spaces and similar establishments was approved throughout Brazil (PL 8300/17).
Having clear rules regarding the classification, limitations and obligations of the saudi arabia mobile phone numbers database segment is important so that you can trust the solution you are hiring. From the moment you perceive credibility, through a transparent relationship with the authorities, your security when investing in the service for your company is greater.

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When to opt for a virtual office?
There is no right time to invest in a virtual office. The solution offers benefits to companies of different sizes, segments and lengths of time in business. If you are starting a business, you can take advantage of the service to speed up the opening process and reduce initial costs. Is paying a lot for rent and renovating the space too much for you? With the digital solution, that doesn't exist. You start by investing as little as possible!

Companies that have been in the market for a long time can benefit from cost reduction and improved productivity . With teams working from home, people are more productive and feel more motivated, while at the same time there are no water, electricity and telephone bills at the fixed headquarters. Only advantages, right?

Independent professionals who do not need a physical space to work because they work from home can take advantage of the virtual office for bureaucratic issues, such as having a fiscal address for documentation. Like most digital services, the packages offered are customizable and you can invest only in what makes sense for your context.

Check out which activities can be licensed in a virtual office
Although it is advantageous for companies in different markets, there is legislation in the virtual office that states that not all activities are authorized to use the service.

We have prepared a complete list for you to check if yours is allowed.

1.0 IT Services:

Systems analysis and development;

Schedule;

Data processing and similar;

Development of computer programs, including electronic games;

Licensing or assignment of the right to use computer programs;

IT advice and consultancy;

Technical support in IT, including installation, configuration and maintenance of computer programs and databases;

Planning, creation, maintenance and updating of electronic pages;

Computer graphics service;

Visual Programming Service.

2.0 – Research Services:

Research and development services of any nature.

3.0 – Rental services / Assignment of Use:

Assignment of the right to use trademarks and advertising signs;

Operation of party halls, convention centers, sports courts, stadiums, gyms, auditoriums, concert halls, amusement parks, courts and similar, for holding events or business of any nature;

Lease, sublease, rental, right of way or permission to use, shared or not, railways, highways, poles, cables, pipelines and conduits of any nature;

Lease of scaffolding, stages, coverings and other structures for temporary use;

Driverless cars and the like developed in third-party establishments;

Of real estate;

Of software.

4.0 – Medical/Veterinary Services:

Medicine and biomedicine;

Surgical instrumentation;

Acupuncture;

Nursing, including auxiliary services;

Pharmaceutical services;

Occupational therapy, physiotherapy and speech therapy;

Therapies of any kind aimed at physical, organic and mental treatment;

Nutrition;

Obstetrics;

Dentistry;

Orthopedic;

Custom prosthetics;

Psychoanalysis;

Psychology;

Other health plans that are fulfilled through third-party services contracted, accredited, cooperated or only paid by the plan operator upon indication of the beneficiary;

Veterinary medicine and animal husbandry;

Medical-veterinary care and assistance plans.

5.0 – Personal Services:

Barber shops, hairdressers, manicurists, pedicurists and similar.

Beauticians, skin treatments, waxing and similar.

Gymnastics, dance, sports, swimming, martial arts and other physical activities.

6.0 – Services related to architecture, engineering, geology, urban planning, civil construction, maintenance, cleaning, environment, sanitation and similar:

Engineering, agronomy, surveying, architecture, geology, urban planning, landscaping and similar;

Execution, by administration, contracting or subcontracting, of civil, hydraulic or electrical construction works and other similar works, including surveying, well drilling, excavation, drainage and irrigation, earthmoving, paving, concreting and the installation and assembly of products, parts and equipment (except the supply of goods produced by the service provider outside the place where the services are provided, which is subject to ICMS);

Preparation of master plans, feasibility studies, organizational studies and others, related to engineering works and services; preparation of preliminary projects, basic projects and executive projects for engineering works;

Demolition;

Repair, conservation and renovation of buildings, roads, bridges, ports and similar (except the supply of goods produced by the service provider, outside the place where the services are provided, which is subject to ICMS);

Placement and installation of carpets, rugs, flooring, curtains, wall coverings, glass, partitions, plasterboard and similar, with material provided by the service recipient;

Recovery, scraping, polishing and buffing of floors and similar;

Caulking;

Decoration and gardening;

Monitoring and supervision of the execution of engineering, architecture and urban planning works;

Aerophotogrammetry (including interpretation), cartography, mapping, topographic, bathymetric, geographic, geodetic, geological, geophysical and similar surveys;

Research, drilling, cementing, diving, profiling, concreting, coring, fishing.

7.0 – Training services:

Instruction, training, pedagogical and educational guidance, assessment of knowledge of any nature.

8.0 – Services related to accommodation, tourism, travel and similar:

Agency, organization, promotion, intermediation and execution of tourism programs, tours, trips, excursions, accommodation and similar;

Tour guides;

Tourism via the Internet.

9.0 – Agency services:

Agency, brokerage or intermediation of exchange, insurance, credit cards, health plans and private pension plans;

Agency, brokerage or intermediation of securities in general, securities and any contracts;

Agency, brokerage or intermediation of industrial, artistic or literary property rights;

Agency, brokerage or intermediation of franchise and invoicing lease contracts;

Agency, brokerage or intermediation of movable or immovable property, not covered in Other items or sub-items, including those carried out within the scope of Commodities and Futures Exchanges, by any means;

Shipping agency;

News agency;

Advertising and publicity agency, including the agency of dissemination by any means;

Representation of any nature, including commercial;

Distribution of third party assets.